Assuming you are already logged into SMS Pro, follow these steps to add a cost to an item in SMS Pro 

Before you can add a cost to an item, you first need to create a vendor to assign the item to. So make sure that's done first. If you don't know how to add a vendor, click here for instructions on how to do that. 

1. In SMS Pro, open up the Item Maintenance [Price and Cost] view. 

2. Pull up the item by clicking your cursor into the filter box next to where it says " Main Code", then scan the item. (You can also type the item number and hit enter twice) 

3. With the item pulled up, click the plus sign in the top of the COST table. The cost table should be the bottom right box. This will create a new cost record in the database for this item. 

4. Next, fill out the cost record starting with the Vendor ID field. Double click this box, and a list of your vendors will pop up. Select the vendor you want to assign this item to and click OK. Alternately, if you know the Vendor ID by heart, you can simply type the Vendor ID by hand. 

5. The next field you may want to fill in is the Vendor Code field. This field is optional. If the vendor uses it's own codes to identify items, you can punch that number into this box. For example, Spartan assigns their own codes to every item they sell. If you want to keep track of this number too, punch the number into the Vendor Code field. 

6. Fill out the UOM field. This field denotes the "Unit Of Measurement". What this box wants to know is how is this item shipped to you? Does it come by Unit, by Case, or by Weight? These are your three options. If you double click the box, a menu will pop up that allows you to select one of these. Items can also be designated as both Case and Unit if needed. If you select Case in this box, when you receive these items using the DSD module, the item will come in by the case instead of by unit. You can't go wrong if you put CU in this field meaning you could receive it by either Case or Unit. 

7. Fill in the Case field. This field is asking you how many units come in a case. Enter the total number of items that come in a case into this field. (Numeric. Example: 12) 

You're done!

A finished cost record will look something like this: 

More information: 

Items can have more than one cost record. Let's say you get this item from more than one vendor. You can program two separate cost records, one assigned to each vendor. To do this, simply click the plus sign on the cost record again, and add a new record. When finished, a small scroll bar will appear in the cost table that lets you jump between the two cost records. There is also an "Authorized Vendor" check box labeled "Authz" at the top. You should check the box on the vendor you deem authorized. 

After you fill out the cost record, the system will then allow you to generate retail pricing based on the cost of the item. A tutorial on how to generate retail pricing based on costs, click here: 

The Unit Cost is calculated automatically for you. It divides the Base Cost by the Case field to generate this. You don't program this yourself.